Glossary

Words used in SolAssists and in this manual. Some labels change with the kind of institution — those are noted.

Term	Meaning
Academic session	A school year, for example "2026-27". Exactly one is current. Subjects, teaching assignments, enrolments, timetables, fees and exams belong to a session. Also called academic year.
Access	Permission for one person to use one institution with one role, over part of it. A person may have several. Status: Active, Suspended or Revoked.
Admission application	A prospective student's application. Stages: submitted, under review, approved / waitlisted / rejected / withdrawn, enrolled.
Announcement	A message to the institution, a unit or a role. Draft, scheduled, sent or cancelled.
Audit trail	The record of changes: who did what, and what it was before.
Bell schedule	The periods and breaks of a school day.
Branch / Campus	A physical location of the institution. Online institutes may call it Centre.
Built-in role	A shared role (Student, Parent / Guardian, Teacher, Management) with no permissions. Not for use.
Code	A short permanent identifier (capital letters, digits, underscores; starts with a letter), used in imports and reports.
Concession	A percentage or amount discount on fees, which needs approval.
Current session	The academic session the app uses by default. Teachers' classes are worked out from it.
Data scope / reach	How far a permission reaches: whole organization, a branch, assigned classes, linked children, or self.
Division	The class a student sits in, such as "8-A". Called Section, Batch, Cohort or Group in other institution types. The bottom level of the structure.
Enrolment / Placement	A student's place in a division for one session.
Entitlement / Module subscription	A module SOL has switched on for your institution.
Exam paper	One subject's paper in an exam, for one division, with maximum and pass marks.
Fee head	A named charge, such as Tuition.
Fee structure	The fee heads and amounts that apply to part of the institution, with a frequency (annual, term, monthly, one-time).
Guardian	A parent or other adult responsible for a student. Can be linked to several children.
Institution	The school, college or centre. Usually the same as your organization.
Institution type	School, college, coaching centre and so on. Changes labels only.
Invitation link	A one-time link, valid for 72 hours, that lets a new person choose a password.
Invoice	A bill to a student. Due, partially paid, paid, waived, overdue or cancelled.
Leave type	A kind of staff leave, such as Casual Leave, with an annual quota.
Lecture	One class on a date. Changes from the weekly timetable (cancelled, substituted, extra) are recorded as lectures.
Level / Level ladder	The names of each depth of your structure, for example Zone → Branch → Standard → Division.
Linked children	The students connected to a guardian. A parent sees only these.
Module	A part of the product that SOL switches on, such as Fees or Examinations.
Organization	Your institution (or group of institutions) as a SolAssists customer.
Period	One slot in the bell schedule.
Permission	Something a role may do, shown as a module and an action, such as Attendance — MARK.
Platform Admin	SOL staff who use the SolAssists Console.
Promotion	Moving a student into a division in the next session.
Role	A named set of permissions, such as School Admin or Teacher.
Room	A classroom, laboratory, hall or ground used in the timetable.
Scope (of access)	The part of the institution an access covers: Institution-wide, or a unit and everything under it.
SolAssists	The institution app.
SolAssists Console	The SOL staff app for onboarding and managing institutions.
Standard	A year level, such as "Grade 8". Called Programme, Course or Trade in other institution types.
Student group	Students from one or more divisions who sit a subject together, such as an elective.
Study material	Homework, classwork, notes or question papers posted for a class. Draft, published or archived.
Subject	A subject taught in the current session, such as Mathematics.
Teaching assignment	Which teacher teaches which subject in which division, for a session. Decides what a teacher can see.
Timetable	The weekly grid of lectures for a division.
Transfer	Moving a student to a different division in the same session.
Unit	Any place in your structure: a zone, branch, standard, division or custom level.
Weekly off	A day of the week with no school (Sunday by default).
Working scope	The unit you have chosen to work in, from the picker in the top bar. A filter, not extra access.
Zone	A group of branches. Institutions without zones don't need this level.